Job Description

The Accounts Payable Associate will support the Merchandise Payable team within the Finance Disbursement department. This position includes processing invoices in accordance with the vendor’s payment terms, analyzing billing discrepancies, and working with internal and external customers to resolve payment disputes.

The associate will collaborate closely with peers and under the direct supervision of the Merchandise Payable Manager to perform routine tasks as assigned.

Principal Duties and Responsibilities

• Ensure compliance with accounting requirements and corporate invoice guidelines for manual or EDI invoice data; Audit invoices to ensure costs are accurate according to terms, allowances, and purchase orders.
• Process and audit authorized invoices to ensure that vendors receive payment for merchandise within deadlines. Accurate information must be entered when invoices are processed to avoid fees/penalties.
• Research and resolve problems utilizing internal and external resources to process payments.
• Maintain positive business relationship with suppliers, and other areas of company. Responsibilities may include: 1.) Researching and responding to all invoice and payment inquiries (e.g., invoice Status, payment Status and deduction Charges) from Suppliers, Stores, Distribution Centers, and Employees within department turn-time expectations. Communication may occur through phone, mail, or e-mail; 2.) Communicating with Vendors, District Managers, Warehouse/Store Managers, Carriers, Merchandising/Buyers to resolve issues (e.g., proof of delivery, shortages, unauthorized merchandise, wrong cost on invoice, duplicate invoice, wrong vendor/store numbers, etc.).
• Provide suppliers with information relating to system generated credits and debit memos.
• Must adhere to all policies and procedures as outlined in the company handbook.
• Other job-related job duties as assigned.

Minimum Requirements/Qualifications

• 2 years of Accounts Payable Experience or associate degree
• Ability to communicate effectively, clearly, and concisely, both orally and in writing
• Must exhibit strong analytical, decision making and critical thinking skills.
• Ability to Work in a Fast Paced/Team Based Environment
• Ability to Organize and Prioritize Tasks to Meet Defined Deadlines
• Proficient in Microsoft Office

Desired Qualifications

• Bachelor’s Degree or 3 years of AP experience

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