Job Description

About Us

At ESU , we believe that every fruit has a story — grown in the regions of the world where it develops its best flavor and character. Our mission is to bring those stories to life by delivering the freshest, most flavorful produce from global fields to family tables.

We’re an industry leader in fresh produce — specializing in citrus, pomegranates, berries, grapes, ginger, pineapples and other key categories — and we owe our success to our people. Every team member contributes to our mission with dedication, creativity, and passion.

At ESU, we work hard, support one another, and celebrate the joy of bringing the best flavors of the world to families every day. It’s a place where teamwork and growth come naturally — and where your career can truly take root.

About the Role

As an Administrative Assistant, you will play a central role in keeping our daily operations running smoothly. From coordinating schedules and managing communication to supporting HR and finance activities, you’ll be the backbone that helps our teams stay organized, connected, and efficient.

This is an excellent opportunity for someone who loves structure, enjoys helping others, and takes pride in making a workplace operate seamlessly. You’ll work closely with our leadership and gain hands-on experience in multiple areas of the business — all while developing skills that can grow into a long-term career.

Key Responsibilities are as below, but are not limited to:

Office & Administrative Support

• Manage Company assets, third party services, and expenses.
• Serve as the first point of contact for calls/emails, visitors, and vendors — ensuring a warm, professional experience.
• Manage events, coordinate meetings, and travel arrangements for the team.
• Organize and maintain company files, correspondence, and office supplies.

HR & People Support

• Assist with onboarding new employees, preparing welcome materials, and maintaining HR records.
• Track attendance, time-off requests, and assist in payroll preparation.
• Support employee engagement activities and internal communications.

Finance & Reporting

• Process invoices, receipts, and expense reports in collaboration with the accounting team.
• Support data entry, filing, and document organization for financial records.
• Assist in maintaining department reports and tracking budgets or purchases.

Operations Coordination

• Partner with procurement, logistics, and sales departments to keep daily activities on track.
• Support cross-departmental communications and project follow-ups.
• Help identify opportunities to improve workflows and office systems.

Qualifications

Experience:

• 1–2 years of experience in administrative assistant, or executive assistant preferred.

Skills That Help You Succeed

• Organization & Attention to Detail – You take pride in keeping things in order and ensuring nothing slips through the cracks.
• Communication & Professionalism – Clear, warm, and courteous in person and in writing.
• Initiative & Problem-Solving – You notice what needs to be done and take action before being asked.
• Team Collaboration – You work well with others and enjoy supporting a common goal.
• Technology Skills – Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with business systems is a plus.
• Customer Service Mindset – You enjoy helping people and creating a positive impression for everyone who interacts with ESU.

Why You’ll Love Working Here

• A team that values growth, collaboration, and respect .
• Opportunities to learn about multiple departments and the inner workings of a global business.
• A company culture that appreciates your initiative, reliability, and care .

Equal Opportunity Statement

ESU is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, or sexual orientation), national origin, age, disability, veteran status, or any other legally protected status.

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