Job Description

Now Hiring: Administrative Assistant

Assignment: Temp to Hire

Pay Rate: $21.50 – $23.00/hr

Location: San Bernardino, CA

Are you an organized, proactive, and detail-driven professional who thrives in a fast-paced, mission-focused environment? Do you enjoy being the go-to person who keeps everything running smoothly behind the scenes? If you’re ready to support a dynamic team and make a real impact, we want to meet you!

Why You’ll Love This Role

You’ll work directly with the Program Director and leadership team, serving as the central hub of information, organization, and communication. This is the perfect role for someone who enjoys meaningful work, variety in their day, and opportunities to take initiative.

What You’ll Do

• Serve as the professional face of the program supporting employees, partners, stakeholders, and leadership with a positive attitude
• Draft, respond to, and manage correspondence on behalf of the Program Director
• Organize division contracts, financial documents, communications, and staff structure
• Schedule meetings, prepare materials, distribute minutes, and compile reports
• Gather information from team members and field questions from customers and stakeholders
• Conduct research, investigate concerns, and provide timely follow-up
• Maintain confidential documents and controlled files
• Create, update, and develop program and financial reports
• Keep program plans up-to-date to provide leadership with a clear and accurate project outlook
• Screen calls and assist with inquiries using knowledge of division programs and policies
• Process workers’ compensation incident reports and coordinate claims with HR
• Train or provide guidance to support staff when needed
• Assist with additional projects, overtime, and coverage as assigned

What You Should Know

Knowledge of:

• Proper grammar, spelling, punctuation, and professional communication
• Office procedures, filing systems, and business correspondence
• Research, data collection, and analysis techniques

Ability to:

• Represent and support the Program Director with professionalism and confidentiality
• Communicate clearly on behalf of leadership
• Operate standard office equipment and software (MS Word, Excel, Access, PowerPoint, Outlook, Adobe)
• Safely operate an agency or personal vehicle for official business

Minimum Qualifications

• Associate degree OR at least 1 year of administrative experience , including:
• Collecting & analyzing information
• Supporting management
• Composing and routing correspondence
• Maintaining files and records
• Preparing agendas and reports

If you’re looking for a role where your organizational talent, communication skills, and initiative truly shine, this is the opportunity for you! Email your résumé to: Daisy – daid740@kellyservices.com or Call: 562-471-7322

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