Job Description

Founded in 2019 out of Charleston, South Carolina, Hospitality Building Services has built a reputation of integrity, consistency, and transparency in the hospitality commercial construction industry. Whether the project is a ground up, renovation, or more unique build, we pride ourselves on providing foresight and creative solutions from pre-construction to completion. At HBS, Excitement is Building.

Position Overview:

We’re seeking a reliable and resourceful Administrative Assistant to support our Owner and Chief Administrative Officer, as well as assist our field team. This is an entry-level role designed to keep our office and operations running smoothly behind the scenes. The ideal candidate is proactive, dependable, and demonstrates the ability to work with minimal oversight while anticipating needs and taking initiative.

Key Responsibilities:

• Provide daily administrative support.
• Assist with completing credit applications and vendor paperwork.
• Order and source supplies and materials for the field team.
• Manage general office needs such as ordering office supplies, coordinating lunches, and maintaining a well-organized workspace.
• Coordinate small errands, deliveries, and logistics to support field operations.
• Serve as a responsive point of contact for the field team, ensuring basic needs are addressed quickly and effectively.
• Anticipate requirements, identify solutions, and manage tasks independently without requiring detailed step-by-step direction.

Qualifications:

• 1–3 years of administrative or office experience (construction industry experience is a plus but not required).
• Strong organizational, communication, and problem-solving skills.
• Demonstrated ability to manage multiple priorities and follow through on commitments.
• Self-motivated with the ability to work effectively under limited supervision.
• Proficiency with Google Workspace.

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