Job Description

POSITION SUMMARY:

MD Landscaping is seeking a detail-oriented and proactive Billing Coordinator to manage all invoicing and collections for our excavation clients. This role is essential in ensuring accurate billing, timely payments, and clear communication with both internal teams and customers. The ideal candidate will have experience in QuickBooks, a background in construction, and strong organizational and communication skills.

JOB DUTIES AND RESPONSIBILITIES:

Invoicing & Collections:

• Prepare and send invoices to landscape clients using QuickBooks.
• Follow up on outstanding payments and maintain accurate records of collections.
• Communicate professionally with clients regarding billing inquiries or issues.

Project Coordination Support:

• Utilize Statements of Value to support billing and project documentation.

Reporting & Communication:

• Provide regular updates and reports on billing status and project progress to the Controller or Manager.
• Collaborate with internal teams to ensure alignment on project timelines and billing milestones.

Administrative & Technical Tasks:

• Maintain organized digital and physical records of all billing-related documents.
• Use Microsoft Office tools (Excel, Word, Outlook) to manage documentation and communication efficiently.

QUALIFICATIONS:

• Previous experience in an A/R, billing, or accounting role
• Proficiency in QuickBooks.
• Background in construction (field or office experience).
• Strong skills in Microsoft Office, especially Excel and Outlook.
• Excellent communication and follow-up skills.
• Ability to work independently and manage multiple tasks simultaneously.

THE PERKS:

• 401(k) plan with company match
• Medical insurance
• Dental insurance
• Vision insurance
• FSA/HSA
• PerkSpot
• Long-Term Disability and Life Insurance
• Paid time Off
• Tuition Reimbursement (after one year of service)

Safety: All employees shall operate and fulfill all job responsibilities thoughtfully and intentionally within safe working conditions. Employees will understand and perform daily risk assessments of daily tasks even when skilled or experienced in the given task. Employees will attentively participate in all applicable safety training and topics for their job function. Employees shall put to use all PPE, tools, and equipment provided by the company as appropriate for their specific job function. If applicable, employees will routinely inspect PPE, tools, and equipment and report any damaged or deteriorating conditions. Employees should immediately report to management about any unsafe working conditions or hazardous conditions.

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