Job Description

Level Recruiting is seeking an enthusiastic, detail-oriented Construction Accountant/Office Manager for a high-end construction firm.

Working alongside our Director of Finance, you’ll help support our team by keeping the business running smoothly. This role focuses primarily on various accounting duties, but will also assist with HR and minor office management tasks. The Construction Accountant/Office Manager will ensure our team has the support they need to deliver the best service possible to our clients.

Responsibilities:

Accounting/Finance

• Maintain accurate and up-to-date financial records for all company transactions, including accounts payable, accounts receivable, and general ledger entries
• Process and record invoices, payments, and receipts in a timely manner
• Reconcile bank statements, credit card accounts, and vendor statements monthly
• Track job costs by project, including labor, materials, subcontractors, and equipment expenses
• Coordinate with payroll service provider, ensuring accurate time tracking and reporting
• Manage vendor relationships and ensure timely payment of subcontractors and suppliers
• Generate financial reports including profit and loss statements, balance sheets, and job costing reports
• Monitor accounts receivable and follow up on outstanding invoices and payment applications
• Assist with progress billing and AIA billing documents for construction projects
• Maintain organized filing systems for invoices, receipts, contracts, and financial documentation
• Assist with budgeting, forecasting, and financial planning
• Maintain an up-to-date vendor insurance database
• Human ResourcesCoordinate with Human Resources provider to supplement automated processes
• Maintain employee records and personnel files in compliance with company policies and legal requirements
• Assist with recruitment by posting job openings, screening resumes, and scheduling interviews
• Coordinate employee training sessions, safety certifications, and continuing education programs
• Support benefits administration by answering employee questions and assisting with enrollment
• Prepare HR-related documents including employment verification letters and status change forms
• Maintain required licenses, certifications, and safety training records for field and office personnel
• Assist with basic office management, maintaining office supplies and planning company events
• Other duties as assigned

Requirements:

• A bachelor's degree in accounting, finance, or related field, or equivalent work experience
• Minimum 2-3 years of accounting experience, preferably in the construction industry
• Proficiency in accounting software (Sage 100 Construction preferred)
• Strong understanding of construction accounting principles including job costing and progress billing
• Excellent attention to detail and organizational skills
• Proficiency in Microsoft Excel and other Office applications
• Strong communication and interpersonal skills
• Ability to manage multiple priorities and meet deadlines
• Familiarity with Procore preferred
• Ability to work in our San Francisco office 5 days a week.

Benefits:

• This is a full-time role offering a salary of $90,000 - $110,000 per year.
• Health, dental, and vision insurance
• FSA and commuter benefits accounts.
• Employer-provided life insurance.
• 401k with employer matching of 4%.
• Potential annual bonus based on twice-yearly employee review cycle
• 80 hours PTO annually.
• Monthly phone & gas stipends of $50 each

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