Job Description

About the Role

We are seeking a highly organized and detail-oriented Bookkeeper / Office Manager with a strong construction background and proven experience working with federal government contracts . The ideal candidate will be proficient in QuickBooks and capable of managing both accounting responsibilities and daily office operations. This position plays a key role in keeping our construction projects, financial records, and administrative processes running smoothly.

Key Responsibilities

Bookkeeping & Financial Management

• Maintain accurate financial records, including accounts payable, accounts receivable, payroll, general ledger, and job costing.
• Process invoices, purchase orders, subcontractor payments, and expense reports.
• Reconcile bank accounts, credit cards, and financial statements.
• Prepare monthly, quarterly, and annual financial reports.
• Manage project budgets and assist with cost tracking for construction jobs.
• Support CPA with year-end close and tax document preparation.
• Ensure compliance with federal government invoicing and reporting requirements.

Federal Government Contract Support

• Assist with document preparation, invoicing, and compliance related to federal construction contracts.
• Track certified payroll and Davis-Bacon documentation (if applicable).
• Maintain contract files, modifications, and documentation required for audits.

Office Management

• Oversee day-to-day office operations, supplies, equipment, and vendor management.
• Coordinate scheduling, meetings, and communications for project teams.
• Maintain organized filing systems (digital and physical).
• Support HR tasks such as onboarding, personnel file maintenance, and timekeeping.
• Serve as the primary point of contact for internal staff and external partners.

Qualifications

• 3+ years of bookkeeping/accounting experience , preferably in the construction industry .
• Experience working with federal government contracts (required).
• Proficiency in QuickBooks (Desktop or Online) and Microsoft Office Suite.
• Strong understanding of job costing, progress billing (AIA forms), and construction accounting practices.
• Knowledge of federal compliance requirements, certified payroll, and contract documentation.
• Excellent organizational, multitasking, and communication skills.
• High attention to detail and accuracy.
• Ability to work independently and manage multiple priorities.
• Associate’s degree or higher in Accounting, Business, or related field preferred (not required).

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