Job Description

We are seeking a highly experienced and detail-oriented Construction Administrator to oversee and manage construction documentation, contracts, and communication between project stakeholders. The ideal candidate will have a strong background in construction administration, excellent organizational skills, and the ability to ensure projects are executed efficiently, on time, and within budget.

About the Role

This position is to provide direct support to the Project Manager and other members of a Project Team as required; work with all levels of Project Management to establish operational priorities and ensure the quality of the project.

Responsibilities

• Manage and maintain all construction-related documentation, including contracts, RFIs, submittals, change orders, and meeting minutes.
• Serve as a liaison between architects, contractors, consultants, and clients.
• Coordinate and lead construction meetings, preparing agendas and distributing notes.
• Ensure adherence to building codes, safety regulations, and quality standards.
• Track project progress and provide regular updates to stakeholders.
• Assist in resolving construction-related issues and conflicts.
• Support project closeout procedures, including punch lists and final documentation.
• Maintain accurate electronic files and upload documents using Newforma.
• Remind project teams about submittal schedule and deadlines.
• Format specifications.
• Compile project manual for submittals.
• Preparation of documents for electronic archiving, manual filing and printing.
• Responsible for coordinating, distributing, processing and tracking of all documents associated with a project during construction phase.
• Ability to coordinate, prioritize, and organize multiple projects of various sizes with fast-paced schedules.
• Working with project teams to bring lessons learned from CA back to the designers.
• Other duties as needed.

Qualifications

• Minimum of 7–10 years of experience in construction administration or a related field.
• Bachelor’s degree in Construction Management, Architecture, Engineering, or related discipline preferred.
• Proficiency in construction management software (e.g., Procore, Bluebeam, AutoCAD, Microsoft Project).
• Strong understanding of construction processes, documentation, and terminology.
• Excellent communication and interpersonal skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Detail-oriented with strong problem-solving abilities.

Preferred Skills

• Certification in Construction Administration (e.g., CCM, PMP) is a plus.
• Experience with public and private sector projects.
• Familiarity with sustainable building practices and LEED certification.
• Interest/experience in mentoring staff in construction administration best practices

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