Job Description

POSITION OVERVIEW

The Director of Purchasing is a key strategic leader responsible for overseeing and optimizing all procurement functions across our luxury hotel. This role ensures the efficient and cost-effective sourcing of goods and services while maintaining the highest standards of quality, consistency, and operational excellence. The Director of Purchasing will lead a high-performing team, cultivate strong vendor partnerships, and implement procurement strategies that support the organization’s financial and operational goals.

ESSENTIAL FUNCTIONS AND DUTIES:

• Develop and execute a comprehensive procurement strategy aligned with organizational objectives.
• Collaborate with senior leadership to understand departmental needs and establish purchasing priorities.
• Identify, evaluate, and negotiate with suppliers to secure favorable terms, pricing, and contractual agreements.
• Build, sustain, and strengthen vendor relationships to ensure reliable access to high-quality products and timely delivery.
• Monitor and report on purchasing budgets and variances, identifying cost-saving opportunities and operational improvements.
• Analyze market trends, pricing shifts, and economic indicators to recommend strategic purchasing decisions.
• Lead, mentor, and develop a high-performing purchasing team, fostering a collaborative, results-driven, and service-oriented culture.
• Establish and maintain procurement policies, procedures, and best practices to ensure efficiency, consistency, and compliance.
• Oversee purchasing department budget and contribute to financial planning and forecasting initiatives.
• Manage inventory levels with precision, ensuring optimal stock turnover and implementing controls that reduce waste and carrying costs.
• Collaborate with cross-functional departments to ensure procurement activities support operational needs and organizational goals.
• Facilitate clear communication between the purchasing department and all operational teams to streamline workflows.
• Ensure all procurement processes uphold the brand's service standards through rigorous quality assurance measures.
• Leverage procurement technologies and systems to enhance efficiency, transparency, and innovation within the supply chain.

KNOWLEDGE, EXPERIENCE AND SKILLS:

• Bachelor’s degree in hospitality management, business administration, supply chain, or related field preferred.
• Minimum of 6 years of progressive experience in procurement within the hospitality industry, preferably in a luxury hotel, private club, or high-volume F&B environment.
• Proficiency in English required; fluency in Spanish strongly preferred to support a diverse workforce.
• Proficiency with procurement and supply chain software.
• Strong command of Excel and data analytics tools to support decision-making.
• Exceptional ability to prioritize, manage multiple tasks, and maintain accuracy and attention to detail.
• Strong analytical and decision-making skills; ability to resolve issues under pressure.
• Proven ability to motivate, develop, and lead a team; strong collaboration across departments such as Rooms, F&B, Engineering, and Housekeeping.
• Demonstrated integrity, confidentiality, and professional conduct aligned with brand standards.
• Familiarity with inventory management and procurement workflows.
• Excellent verbal and written communication skills.
• Ability to work overnight, weekends, and holidays as necessary.

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION:

• Ability to stand or walk for extended periods.
• Ability to lift, push, or pull up to 50 pounds.

INTENT AND FUNCTION OF JOB DESCRIPTIONS

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer.

We are an equal opportunity employer.

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