Job Description

Role Overview

The Events Team consists of two Events Managers who report to the Director of Operations. Together, the team oversees the comprehensive planning, coordination, and execution of all organizational events. Events Managers collaborate closely with staff across departments to ensure every program is well-organized, mission-aligned, and successfully delivered.

In this role, you will manage assigned events from initial concept through final completion, delivering high-quality experiences that support member engagement and organizational goals.

Essential Duties

• Lead annual planning for all organizational events.
• Implement and evaluate processes to measure event success, ROI, and member satisfaction.
• Represent the organization at events and in the community to build relationships with members and partners.
• Develop event concepts, goals, objectives, and timelines; ensure alignment with broader organizational goals.
• Plan all aspects of each event, including programming, agendas/scripts, speakers, activities, venues, catering, and décor.
• Create and manage event budgets, including cost projections, vendor negotiations, and budget adherence.
• Work closely with the Finance team to ensure accurate budgeting, expense tracking, sponsorship sales, and timely reconciliation.
• Build detailed event timelines and checklists.
• Lead and coordinate event staffing, including volunteers, logistics personnel, and vendors; assign tasks and manage communication.
• Collaborate with Communications & Marketing to develop event descriptions and promotional content.
• Ensure sponsors and VIPs receive proper recognition and fulfillment of benefits.
• Coordinate with VIPs, speakers, and key participants to meet scheduling, accommodation, and event-day needs.
• Conduct post-event evaluations based on attendance, engagement, and success metrics; prepare reports to inform future planning.
• Perform additional duties as assigned.

Additional Duties for Senior Events Leadership

• Lead sponsorship sales for organizational events.
• Oversee planning and execution of high-profile signature events.
• Manage the nomination and selection process for major award or recognition programs, in partnership with relevant internal teams.
• Produce monthly networking events and community recognition ceremonies.
• Prepare outreach lists and send targeted promotional emails.
• Coordinate with event hosts and manage registration updates.
• Maintain and update event web pages with sponsor information.
• Draft thank-you communications for hosts, sponsors, and key participants.
• Coordinate all event-day logistics, staffing, and materials.
• Prepare and manage event budgets and financial proposals.
• Research and identify new event concepts and opportunities.
• Maintain inventory of event supplies and materials.
• Complete administrative tasks and special projects as needed.

Qualifications

• Previous experience in event planning or related fields.
• Strong project management skills.
• Highly detail-oriented and able to meet deadlines.
• Ability to work collaboratively across teams.

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