Job Description

A New York City-based healthcare benefits management company specializing in fertility and family-building benefits is seeking a highly organized and professional Executive Assistant to provide direct support to members of the executive team. This role requires discretion, attention to detail, and the ability to manage complex scheduling and logistics in a fast-paced environment.

About the Opportunity:

• Start Date: ASAP
• Assignment Length: 5 month leave coverage
• Schedule: On-Site, M-F
• Hours: 8:30am-5:00pm

Responsibilities:

• Manage complex calendars for multiple executives, ensuring alignment across internal and external stakeholders.
• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries.
• Prepare, process, and reconcile expense reports in a timely manner.
• Act as a point of contact between executives and internal/external partners, ensuring clear communication and follow-through.
• Provide ad hoc administrative support for meetings, presentations, and executive requests.

Qualifications:

• 5+ years of executive assistant experience, with prior support of C-Suite or senior leadership
• Exceptional organizational skills and ability to manage competing priorities.
• Strong communication and interpersonal skills, with discretion and professionalism.
• Proficiency in Microsoft Office Suite, Google Workspace, and expense/travel platforms (e.g., Concur, Egencia, or similar).
• Ability to work independently and adapt quickly to changing priorities.
  

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