Job Description

The Midtown NYC Office of a premiere AmLaw Firm with offices across the world is looking for an Legal Administrative Assistant. This role is a unique opportunity as you will provide ihigh quality and efficient legal support services to timekeepers and business professionals within the disputes and transactions verticals. You will collaborate with and be an integral part of the legal support services team and with other firm departments to provide a broad range of legal and administrative support, including document production and project management. This position possesses strong practice area knowledge and maintains professional relationships by providing superior service to firm lawyers and clients.

Job Responsibilities:

• Proactively monitors firm delegation tool and accepts and completes incoming assignments. Delegates work appropriately to team members and resources using firm delegation tool.
• Communicates with team members and lawyers to ensure accurate and timely completion of work.
• Maintains professional relationships with clients, business contacts, courts, and professional organizations on behalf of the firm and its lawyers.
• Creates and edits a variety of documents including agreements, pleadings, spreadsheets, presentations and reports.
• Drafts correspondence, e-mails, creates shell/templates of legal documents and facilitates court filings (as required).
• Reads, interprets, and prepares legal documents to anticipate and assume responsibility for substantive tasks and projects assigned. Proofreads documents/work products for consistency, content, grammar, and spelling.
• Plans, coordinates, and ensures lawyer Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.
• Coordinates meetings, assists with agendas and preparation of meeting materials.
• Communicates timely and effectively with lawyers and business professionals to ensure seamless support and coverage.
• Assist new and existing lawyers and business professionals by maintaining knowledge of firm departments and resources.
• Handles various tasks related to monthly billing.
• Performs administrative tasks related to timekeeper compliance requirements and professional organizations.
• Understands and adheres to best practices within LSS Department, practice groups and firm technology.
• Special projects

Requirements/Qualifications:

• 2+ years of experience as a Legal Administrative Assistant or Legal Secretary
• Experience with MS Office, document production and management
• High school diploma
• Must be open to hybrid schedule and overtime if needed
• Experience with calendaring and legal billing

If you are qualified, interested and would like to be considered, please send an MS Word version or PDF version of your resume to Jess Levinson at jlevinson@bhsg.com. Applicants who do not attach a resume in either format may not be considered.

Desired Skills and Experience

- 2+ years of experience as a Legal Administrative Assistant or Legal Secretary
- Must be proficient with: MS Office; document formatting and management; calendaring; legal billing
- Must be open to working a hybrid schedule in Midtown NYC
- Must be open to overtime when needed

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Job Tags

Flexible hours,

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