Legal Secretary Job at Top Prospect Group, New York, NY

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  • Top Prospect Group
  • New York, NY

Job Description

Are you a sharp, organized Legal Secretary who thrives in a fast-paced legal setting? We'd love to have you on our team.

FT

Hybrid in NYC 4 days on site, 1 remote

Experience with Litigation, E-filing, creating table of authorities, typing, Microsoft Office

Seeking an experienced Legal Secretary to join a dynamic and fast-paced litigation team. This is an excellent opportunity for a detail-oriented and proactive professional who thrives in a collaborative legal environment.

Key Responsibilities

  • Prepare, proofread, format, and redact legal documents and exhibits for filing
  • Handle state and federal court filings, including electronic filing (e-filing)
  • Stay current on court rules and filing procedures across New York and New Jersey
  • Open new legal matters and manage document workflows and filing systems
  • Retrieve legal research materials and court decisions (e.g., via Westlaw)
  • Prepare correspondence, including cover letters for attorney billing
  • Enter billing information into internal billing software systems
  • Coordinate schedules for depositions, conferences, and maintain attorney calendars
  • Process invoices and check requests for third-party vendors; follow up with accounting

Qualifications

  • Minimum 3 years of litigation legal secretary experience
  • Strong knowledge of litigation procedures, court rules, and e-filing processes
  • Experience preparing Tables of Authorities
  • Familiarity with both New York and New Jersey State and Federal courts
  • Proven ability to work collaboratively with other secretaries and legal professionals
  • Highly organized with the ability to manage multiple priorities in a fast-paced setting
  • Excellent typing skills and proficiency in Microsoft Office (Word, Outlook, Excel)
  • Strong communication skills, both written and verbal
  • Current Notary Public license is a plus

Job Tags

Remote job,

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