Office Administrative Assistant Job at Career Group, New York, NY

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  • Career Group
  • New York, NY

Job Description

Office Assistant

Our client, a well-established private family office, currently seeking a reliable, detail-oriented, and proactive Office Assistant to support the daily operations of our office. This is an excellent opportunity for someone who thrives in a discreet, fast-paced, and highly organized environment.

This role reports to the Midtown East office location Monday – Friday.

Base salary range: $70-85k DOE

Key Responsibilities

  • Provide general administrative support, including scheduling, filing, data entry, and correspondence
  • Maintain office organization, supplies, and cleanliness
  • Support document management, scanning, and filing (both digital and physical)
  • Coordinate incoming and outgoing mail and deliveries
  • Liaise with vendors, service providers, and external contacts professionally
  • Assist with calendar management and meeting preparation
  • Support special projects, research tasks, and ad-hoc requests as needed

Qualifications & Skills

  • Prior experience in an administrative or assistant role preferred
  • Excellent organizational and time-management skills
  • Strong written and verbal communication
  • High level of discretion and confidentiality
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Self-motivated, dependable, and detail-oriented
  • Comfortable working in a small, team-oriented environment

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting . Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Tags

Monday to Friday,

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