Job Description

We’re seeking a dependable, proactive Office Administrator to support both our business operations and select personal projects. This role is a hybrid of administrative, assistant, and errand-running duties—perfect for someone organized, communicative, and hands-on. You’ll help keep things running smoothly across various day-to-day needs.

Key Responsibilities:

• Support bookkeeping tasks, data entry, and invoice processing (in coordination with accounting staff)
• Draft, send, and organize emails for business and personal correspondence
• Run errands such as picking up supplies, dropping off/picking up documents, or coordinating deliveries
• Help manage calendars, appointments, and reminders for work and personal commitments
• Assist with organizing files, receipts, and documentation (physical and digital)
• Support ongoing business projects with basic research, follow-ups, or task tracking
• Help with scheduling vendors, service providers, or contractors as needed
• Occasionally assist with household or personal logistics (e.g., booking reservations, coordinating travel)
• Maintain clear communication and ensure follow-through on tasks and priorities
• Oversee general office operations, including supply inventory and workspace organization
• Answer phones, greet visitors (if in-person), and handle inquiries
• Maintain digital and physical filing systems and ensure confidentiality of records
• Assist with onboarding new employees, maintaining personnel records, and ensuring office policies are followed
• Provide administrative support to various departments, including document preparation and project coordination
• Ensure compliance with company procedures and administrative best practices

Qualifications:

• Prior administrative or assistant experience preferred but not required
• Excellent written, verbal communication and organizational skills
• Comfortable using email, calendar tools, and Microsoft Office / Google Workspace
• Ability to manage multiple tasks and prioritize independently
• Discretion and trustworthiness are essential
• Attention to detail
• Valid driver's license and reliable transportation

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