Job Description

Sands Anderson is seeking an experienced Paralegal to join our Business Team in the Williamsburg office. This role will provide essential support to three attorneys, ensuring seamless operations and exceptional client service.

The Paralegal will play a key role in maintaining strong working relationships and meeting the team’s business objectives. The ideal candidate is highly organized, detail-oriented, and adept at managing multiple priorities with professionalism and a positive, proactive attitude.

Ideal candidates will possess four (4) or more years of experience in a corporate, business transactions, healthcare or similar paralegal practice.

Key Responsibilities:

• Create documents using advanced features of software packages, working from rough drafts, or notes, and perform preliminary research as needed. Ensure correspondence is grammatically correct and ready for signature.
• Drafting documents based on attorney provided templates.
• Searching for corporate records in multiple jurisdictions.
• Maintain accurate and up-to-date calendars for assigned timekeepers, coordinating meeting schedules and handling logistics for off-site meetings, including material, equipment, and food/beverage requirements.
• Handle accurate billing for all 3 attorneys assigned to support.
• Prepare outgoing mail, including overnight express, and determine the appropriate recipient for urgent mail in the absence of the timekeeper.
• Coordinate travel for timekeepers, including travel advances and expense reports, based on general instructions and travel preferences.
• Prepare information to open and close client files, maintain filing systems and databases, conduct preliminary conflict checks for new cases, and handle billing procedures.
• Complete special assignments independently or under general direction.
• Manage legal documentation and correspondence with confidentiality.
• Correspond with counsel, court, and clients as needed.
• Assist with billing needs.
• Create and manage both digital and hard copy filing systems for assigned attorneys.
• Perform various other duties as assigned.

Knowledge, Skills and Abilities:

• Experience in business & corporate law is highly preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Strong interpersonal skills with a friendly and efficient demeanor.
• Ability to maintain confidentiality and handle sensitive information.
• Proactive problem-solving skills.

Education and Experience:

• Bachelor's degree preferred.
• 4+ years of experience supporting attorneys, preferably in a law firm environment.
• Proficient in Microsoft Office, with knowledge of Excel spreadsheets and PDF files.
• Ability to maintain an organized filing system.
• Exceptional customer service skills and professional phone manner.

Benefits:

At Sands Anderson, we provide a comprehensive employee benefits package to full time benefit eligible employees which includes:

• Medical, Dental and Vision Insurance
• Health Savings Account with Firm Contribution
• Medical Care and Dependent Care Flexible Spending Program
• 401K with Firm Matching Contribution
• Paid Parking
• Paid Time Off
• Holiday Pay
• Life Insurance and Accidental Death and Dismemberment Coverage
• Professional Dues and Continuing Education Allowance
• Short- and Long-Term Disability Insurance
• Wellness Program
• Employee Assistance Program

Equal Opportunity Employer

Sands Anderson is a drug free workplace

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