Job Description

At Pavelka, we are experiencing an exciting period of growth. To support this momentum, we are seeking a highly organized and proactive Executive Assistant (EA) to work closely with our CEO. This individual will be a trusted partner, ensuring the CEO is well-prepared, supported, and focused on strategic priorities. The EA will manage day-to-day operational and administrative responsibilities while also contributing to communications, presentations, and special projects.

Objectives of this Role

• Provide high-level administrative and operational support to the CEO.
• Ensure seamless coordination of the CEO’s schedule, travel, and priorities.
• Support internal and external communications by transforming ideas into clear, effective written and visual materials.
• Assist in presentation and content creation, helping convey the CEO’s vision to stakeholders.
• Serve as a reliable partner to both the CEO and Leadership Team, ensuring tasks move forward efficiently.

Key Responsibilities

• In-Person Meetings & Support : Meet regularly with the CEO in person to review upcoming agendas, priorities, and action items. Attend meetings as needed to take notes and ensure follow-through.
• Calendar & Travel Management : Manage the CEO’s calendar with attention to detail, connecting the dots across meetings, adding preparation time where necessary, and coordinating travel, hotel, and related reservations.
• Executive Communications : Extract key ideas from the CEO and translate them into emails, talking points, and written content in the CEO’s voice.
• Presentation Development : Create professional presentations from concept to completion using Canva, PowerPoint, or similar platforms.
• Expense Management : Track receipts, manage expense reports, and ensure timely submission and reconciliation.

Required Skills & Qualifications

• 5+ years of experience supporting senior executives in a fast-paced environment.
• Exceptional organizational skills, with the ability to manage multiple priorities and deadlines.
• Strong written communication skills, with the ability to draft clear and concise content in another’s voice.
• High proficiency with Microsoft Office Suite, Canva, PowerPoint, and related tools.
• Detail-oriented with a high degree of accuracy in administrative and financial tasks.
• Ability to handle sensitive information with professionalism and discretion.
• A collaborative mindset, with flexibility to support both the CEO and wider team.

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